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| Contact name | Sarah Dean |
|---|---|
| Role | Research Translation and Impact Officer |
| sarah.dean@deakin.edu.au | |
| Feedback | By email to Sarah. Check-ins in the Thursday 9–11am working session; Mon, Wed or Thu for other meetings. |
| Gary Sacks | Director · final decision-maker and approver |
|---|---|
| Jasmine Chan | Program Manager |
| Jo Szczepanska | Innovation and Service Development Manager |
| Organisation | The Evidence Exchange |
|---|---|
| Structure | Research translation centre; a joint venture between Deakin University and VicHealth (est. June 2025) |
| Website | theevidenceexchange.com or .org TBC Registration requested through Deakin |
| theevidenceexchange@deakin.edu.au | |
| Offices | Wadawurrung, Eastern Maar and Wurundjeri Country |
| Company page URL TBC | |
| Member portal | Microsoft SharePoint site URL TBC |
The Evidence Exchange has no website yet; its only presence is a landing page on deakin.edu.au. The new site has to launch the centre and then carry its research translation work over time.
A home for the centre that is clearly its own brand, separate from the Deakin master brand, while acknowledging Deakin University and VicHealth as funders on every page.
Professional and authoritative for government and policymakers, yet approachable and relatable for community members, young people and First Nations peoples.
A searchable, filterable Resource Hub and a News and events feed that LinkedIn, the newsletter and partner networks can always link back to.
A largely out-of-the-box WordPress build with configurable patterns the team can manage, hosted at Deakin, with minimal ongoing support needed.
Current and future generations thrive in a world where economic and commercial systems prioritise health, fairness and environmental sustainability.
Our aimTo build a coordinated and collective response to transforming commercial and economic systems so that they support better health and fairness for people and the planet.
Colours and treatments will not be locked to one audience. The design flexes from professional to friendly within one system, so every page can lean the way its content needs.
Local, state and federal government, policymakers, agencies such as Treasury, international organisations (WHO, UNICEF), peak bodies.
NGOs, community and health organisations, advocacy groups, sector collaborators, researchers and values-aligned businesses.
Young people, children and families, First Nations peoples and people with lived experience.
Content is organised around the strategy's focus areas. Each focus area gets its own page built from the general content template, and the same tags drive the Resource Hub filters.
Select a template to see where it is used.
The only part of the build beyond standard WordPress. Try the filters: they show how tags set on each item drive the listings.
Filters: Author · Year · Focus area · Type of output · Keyword search
Each item: title, image, 1–2 line description, type · tile or list view
Filters: Author · Year · Type (news, blog, event, newsletter) · Keyword search
Events: listed on the site, linking out to Eventbrite for registration
The logo's strand colours give a wide palette so sections can lean more formal or more friendly.
Our approachReadable, easy-to-update standard blocks for long-form content. Around them, hero sections and calls to action that use the weave motif and intertwined line work, with a set of pre-made variations to pick from. The site feels creative while staying consistent and authoritative, and gives the brand the movement the team asked for.
Also noted: foundationsfortomorrow.org
What Pixeld will deliver, how the site will run once it's handed to Deakin, and what sits outside this project.
Pixeld met the team to discuss project goals, timeframes, responsibilities and overall expectations.
This document. It summarises the pre-flight outcomes and the suggested implementation, and is iterated on until both parties agree on the specifications.
The future-state sitemap above, mapped to the eight templates, so every pattern the team will need later is designed and built now. Content can be released section by section after launch.
Pixeld will develop one desktop design concept for the home page. The chosen layout can go through multiple rounds of revision before approval; multiple separate layouts cannot be iterated on.
Once the home page concept is approved, layouts are developed for the key templates listed in this outline.
The Storyfolk brand kit will be followed. Pixeld will bring the weave motif and line work into the site as a set of hero and call-to-action variations, with subtle motion.
Compatible with and tested on all major browsers and operating systems, and backwards compatible for two major versions of modern browsers.
Displays correctly on desktop, tablet and mobile.
Designed and built to meet WCAG 2.1 AA: contrast, keyboard navigation, alt text, captions support and readable type.
A site-wide search across pages, resources and news, available from the header.
Editable pages built from reorderable patterns. All templates are fully editable and easy to understand.
Contact form on Get involved, sending entries to theevidenceexchange@deakin.edu.au, with editable lead text.
Mailchimp subscription form in the footer banner and on its own page.
Basic on-page SEO: metadata, XML sitemap and SEO-friendly URLs.
Link to LinkedIn, with room to add other channels later.
Administrator and editor accounts created for the central team.
Everything is delivered in a single build. The team can then publish each section once its content is ready, starting with the home page and Get involved.
Searchable repository of publications, reports, briefs, tools and downloads, filtered by author, year, focus area and type of output.
News stories, blog posts, events and newsletters, filtered by author, year and type. Latest items auto-load on the home page.
Embed video in any content area, plus a video hero field on item templates. YouTube is supported. We recommend Vimeo for on-site playback (no ads or suggested videos) while you keep publishing to YouTube for reach.
Events listed on the site, each linking to its Eventbrite page for registration.
A button in the header linking to the members' SharePoint site.
Deakin University and VicHealth acknowledged in the header and footer; Acknowledgement of Country shown on arrival and in the footer.
Browser, device and accessibility checks, bug fixes and a final content review on staging.
CMS training for the central team, with written documentation and short video tutorials where useful.
Google Analytics 4 set up and configured, with Google Tag Manager if required.
Pixeld prepares the full site and theme release for import to Deakin's environment, following Deakin's Website Development Guidelines and security requirements.
The site is hosted at Deakin or a Deakin-approved environment, and the domain is registered through Deakin. Pixeld's Total Care Management hosting does not apply.
Pixeld cannot edit the live site directly. Changes are delivered as a new release that Deakin imports, so allow extra lead time for any fix or addition.
The Evidence Exchange writes and supplies all copy, video and photography, and enters content into the CMS. Pixeld can quote separately for photography or content support.
Basic on-page SEO is included. Keyword research, link building, audits and reporting can be quoted separately after launch.
The timeline assumes timely feedback and content. Work rushed beyond the agreed timeline may attract a rush fee, agreed with you before we proceed.
New sections, redesigns or new features after launch are a separate project and quote, delivered as a new release to Deakin.
Includes deeper SharePoint integration (beyond the portal link), syncing events from the Eventbrite API, CRM or marketing automation. Scoped and quoted separately if needed.
Managed by Deakin University, including WordPress and plugin updates and backups in its environment.
Target delivery is 14 December, before the team's reduced availability. Select a week to see its milestones. Hatched cells mark leave or closures for the TEE team (amber) and Pixeld (blue).
As an authorised representative of The Evidence Exchange, I acknowledge that this project outline has been completed to my satisfaction.
I further warrant that any changes or amendments required to the signed-off outline following this approval may incur additional development charges, irrespective of the cause or nature of the changes.
What does this mean? Sign-off documents help us deliver on time and on budget. By approving, you confirm this milestone is complete on behalf of The Evidence Exchange, and acknowledge that changes after approval may be charged at an hourly rate.
Send feedback to Nicholas, or approve by email.
Pixeld presents the home page design and key templates.
Nick is away; Riz is the Pixeld lead and contact while the site is built.
Brand files, team photos, LinkedIn and SharePoint URLs, strategy PDF and launch content.
Confirm the domain and the hosting environment so deployment isn't held up.